Recruitment Coordinator VA

Responsibilities

• Schedule phone, video and panel interviews across candidates, interviewers and time zones, and send confirmations, prep materials and calendar holds.
• Keep the ATS (for example Greenhouse, Lever, Workable or Ashby) accurate, moving candidates through stages and logging feedback and notes.
• Post and refresh job adverts on the careers page, LinkedIn, Indeed, Seek and niche boards, and track applicant flow by source.
• Respond to candidate enquiries within one business day and send timely status updates and rejections with the agreed messaging.
• Prepare offer letters, background check requests and pre-employment paperwork from approved templates for recruiter and hiring manager sign-off.
• Coordinate assessments, work samples and reference checks and chase results.
• Produce weekly recruiting reports on open roles, pipeline stages, time in stage and interview volumes.
• Maintain interview scorecards, templates and process documentation for the hiring team.
• Support recruiting events, referral programmes and employer-brand content as needed.
• Handle candidate data in line with privacy and equal opportunity requirements.