Supply Chain Coordinator VA
Coordinates suppliers, purchase orders, inventory and inbound logistics so materials and products arrive when needed, keeping the client's supply chain running without stockouts or surprises.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Description
A Supply Chain Coordinator VA manages purchase orders, suppliers, inventory records and inbound logistics so products and materials arrive when the business needs them. They can monitor supplier performance, expedite late orders, coordinate freight and support demand planning and reorder schedules. Outsource Teams provides top 1% vetted talent with supply chain, procurement or planning experience, no lock-in contracts and a replacement guarantee, helping businesses reduce stock shortages and keep purchasing and delivery information organised.
Responsibilities
- Raise and track purchase orders with suppliers and confirm delivery dates.
- Monitor supplier performance on lead time, quality and fill rate.
- Coordinate inbound shipments with freight forwarders and warehouses.
- Maintain inventory and supplier records in ERP systems such as NetSuite, SAP, Cin7 or Odoo.
- Reconcile supplier invoices against orders and receipts.
- Expedite late orders and resolve shortages and quality issues.
- Support demand planning and reorder schedules.
- Prepare supply chain reports on open orders, lead times and stock cover.
- Maintain supplier contracts, certifications and documentation.
Software & Tools
Requirements
- 5+ years in supply chain coordination, procurement or planning.
- Experience with ERP and inventory systems such as NetSuite, SAP, Cin7, Unleashed or Odoo.
- Strong Excel skills for order tracking and reporting.
- Understanding of purchasing, lead times, MOQs and inventory planning.
- Experience working with overseas suppliers and freight forwarders.
- Clear written and spoken English for supplier negotiation and internal coordination.
- Reliable high-speed internet and backup power, with availability across supplier and client time zones.
Frequently Asked Questions
What can they manage with suppliers?
They can raise and track purchase orders, confirm delivery dates, monitor supplier performance and follow up late or incomplete orders.
Can they coordinate inbound freight?
Yes. They can work with freight forwarders and warehouses to coordinate incoming shipments and keep delivery information current.
Can they help with inventory planning?
Yes. They can support reorder schedules, demand planning and stock cover reporting using current purchasing and inventory information.
Can they resolve shortages or quality issues?
Yes. They can expedite delayed orders and coordinate with suppliers and internal teams when shortages or quality problems arise.
Can they help with supplier invoices?
Yes. They can reconcile supplier invoices against purchase orders and goods received before issues are escalated or approved.
What systems can they use?
They can work with SAP, Oracle SCM, NetSuite, Cin7, Microsoft Excel and Power BI, as well as systems such as Unleashed or Odoo.
How much does ti cost?
Rates start at $7 USD per hour for entry level, $9 USD per hour for intermediate and $12 USD per hour for senior talent. Full-time and part-time options are available.
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