Virtual Assistant for Project Management

An admin VA handles the day-to-day tasks that keep a business running: data entry and cleansing, document and spreadsheet preparation, inbox and calendar support, transcription, filing and CRM updates. They follow your processes and keep your records accurate and up to date.

The admin roles we place are Administrative Assistant, Data Entry Specialist, Data Management Specialist, Transcriptionist and Data Cleansing Specialist. Each role page covers the responsibilities, requirements and hourly rates.

Start with your recurring tasks and a short written process or screen recording for each. Your VA works inside your existing tools, and your account manager helps set priorities in the first weeks so handover is smooth and nothing is missed.

Rates start from $4 USD an hour and rise with experience. Each role page lists entry, intermediate and senior hourly rates, and there are no setup or recruitment fees and no lock-in contract.

Every candidate goes through AI screening, a recruiter review, a role-specific interview, skills testing, identity and reference checks and an infrastructure check, so only the top 1 percent reach you. If your hire is not the right fit, we replace them at no cost.

An admin VA gives you additional administrative capacity without needing another person in your office. They can handle recurring tasks remotely using your existing systems, which can be useful for businesses that need ongoing support but want more flexibility around hours, workload and where their team is based.

An admin VA typically handles recurring operational tasks such as data entry, document preparation, inbox management, CRM updates and scheduling. An executive VA usually supports senior managers more closely with diary management, meeting coordination, travel, correspondence and higher-level organisation. The right choice depends on the complexity and responsibility of the work you need delegated.

Admin VAs can work across common business tools for email, calendars, documents, spreadsheets, project management, communication and CRM management. The exact software depends on the role and your existing systems. When hiring, look for relevant platform experience or someone who can quickly learn the tools and processes your team already uses.

Give your VA access only to the systems they need, use individual user accounts, enable multi-factor authentication and avoid sharing passwords directly where possible. Password managers can provide controlled access without revealing login details. Clear permissions, confidentiality requirements and documented processes also help reduce risk when a remote team member handles business information.

Set clear responsibilities and measurable expectations around completed tasks, accuracy, response times or deadlines rather than relying only on hours worked. Regular check-ins and task management systems make progress visible. For recurring work, simple weekly targets can help you quickly see whether tasks are being completed consistently and to the required standard.

Set clear responsibilities and measurable expectations around completed tasks, accuracy, response times or deadlines rather than relying only on hours worked. Regular check-ins and task management systems make progress visible. For recurring work, simple weekly targets can help you quickly see whether tasks are being completed consistently and to the required standard.

A freelancer can suit businesses looking for direct, flexible support, particularly for smaller or short-term workloads. An agency provides a more managed hiring model, which can include recruitment, vetting and ongoing support. Consider how much responsibility you want to take for finding, assessing, managing and replacing the person yourself.

Yes. AI can automate or speed up repetitive work such as drafting, summarising and organising information, while a VA can review outputs, handle exceptions and complete tasks that need judgement or communication. In many businesses, the most practical approach is to use automation for repetitive steps and a human VA to manage the wider process.