Data Management Specialist VA
Organises, maintains and governs the client's business data across systems, ensuring records are accurate, secure and accessible for reporting and daily operations.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Description
A Data Management Specialist VA organises, maintains and governs business data across systems so records remain accurate, secure and accessible for reporting and everyday operations. Outsource Teams provides vetted specialists with experience in data management, database administration, migrations, CRM and ERP systems, SQL and advanced spreadsheets. Businesses can hire full-time or part-time talent from the Philippines at entry, intermediate or senior levels, with no lock-in contracts and a replacement guarantee. Admin VAs Admin VAs
Responsibilities
- Maintain master data for customers, products, suppliers and employees across systems.
- Define and enforce data standards, naming conventions and access controls.
- Manage data imports, exports and migrations between CRMs, ERPs and spreadsheets.
- Build and maintain reports and data extracts for teams.
- Monitor data quality and run regular audits and reconciliations.
- Document data flows, sources and ownership.
- Administer databases and tools such as Airtable, Salesforce, HubSpot or SQL databases.
- Support compliance with privacy and retention policies.
- Train staff on data entry standards and system use.
Software & Tools
Requirements
- 5+ years in data management, database administration or systems administration.
- Proficient in SQL, advanced Excel and at least one CRM or ERP such as Salesforce, HubSpot, NetSuite or Zoho.
- Experience with data migration and integration tools such as Zapier, Make or native import tools.
- Understanding of data governance, privacy regulations and retention rules.
- Organised and precise with documentation.
- Clear written and spoken English for training and cross-team coordination.
- High-speed internet with a backup line and backup power, and comfortable keeping the client's business hours.
Frequently Asked Questions
What does a Data Management Specialist VA do?
A Data Management Specialist manages business data across systems. Responsibilities can include maintaining master customer, product, supplier and employee data, setting data standards, managing imports and migrations, creating reports, conducting quality audits, documenting data flows, administering databases and supporting privacy and retention requirements.
What is the difference between data management and basic data entry?
The responsibilities listed for a Data Management Specialist extend beyond entering information. The role includes governing how information is structured and maintained, managing master data, imports, exports and migrations, establishing standards and access controls, monitoring quality, supporting compliance and training staff on system use.
What systems and software can they use?
They can work with Microsoft Excel, Google Sheets, Airtable, SQL, Power Query, Salesforce and HubSpot. Candidates are expected to be proficient in SQL, advanced Excel and at least one CRM or ERP such as Salesforce, HubSpot, NetSuite or Zoho.
Can they help with data migrations?
Yes. The role can include managing imports, exports and migrations between CRMs, ERPs and spreadsheets. Candidates may also have experience using integration and migration tools such as Zapier, Make and native platform import tools.
What experience do candidates have?
Candidates require at least five years of experience in data management, database administration or systems administration. They should understand data governance, privacy regulations and retention rules, while also having strong documentation and communication skills.
How much does it cost?
Rates are listed in USD at $5 per hour for entry-level talent, $7 per hour for intermediate and $9 per hour for senior talent. Monthly rates are $800, $1,120 and $1,440 respectively. Full-time and part-time options are available.
Why should I use Outsource Teams?
Outsource Teams provides top 1% vetted talent from the Philippines, no lock-in contracts and a replacement guarantee. Candidates are available across different experience levels and can work your required business hours. Multiple hires can also be arranged where a larger data team is needed.
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