Project Manager VA
Plans and delivers the client's projects on time and within scope, coordinating teams, vendors and stakeholders and keeping everyone informed, so work gets finished rather than started.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Description
A Project Manager VA plans and coordinates projects from initial scope through to delivery, keeping teams, suppliers and stakeholders aligned around deadlines, budgets and agreed outcomes. They can build project plans, manage risks, control scope changes, run meetings and report progress to sponsors. Outsource Teams provides top 1% vetted talent with substantial end-to-end project management experience, no lock-in contracts and a replacement guarantee, helping businesses move projects through to completion rather than letting them stall.
Responsibilities
- Define project scope, objectives, deliverables and success criteria with stakeholders.
- Build project plans, schedules and budgets in Asana, monday.com, Jira, ClickUp or Microsoft Project.
- Coordinate cross-functional teams, contractors and vendors to deliver on plan.
- Run kickoffs, stand-ups, status meetings and retrospectives.
- Track progress, manage risks and issues and escalate early.
- Control scope and manage change requests.
- Report status to sponsors with clear dashboards and summaries.
- Manage project documentation, decisions and approvals.
- Ensure quality and acceptance criteria are met before closure.
- Capture lessons learned and improve delivery processes.
Software & Tools
Requirements
- 5+ years managing projects end to end, with PMP, PRINCE2 or Certified ScrumMaster certification preferred.
- Proficient in Asana, monday.com, Jira, ClickUp, Microsoft Project or Smartsheet.
- Experience with both Agile and Waterfall delivery.
- Strong budgeting, scheduling and risk management skills.
- Excellent spoken and written English for leading meetings and reporting to senior stakeholders.
- Confident managing remote, cross-functional teams across time zones.
- Organised and decisive with strong follow-through.
- Runs meetings from a quiet home office with high-speed internet, a backup connection and backup power, on the client's schedule.
Frequently Asked Questions
What can they manage across a project?
They can manage scope, schedules, budgets, risks, issues, documentation, approvals and coordination across internal teams, contractors and suppliers.
Can they work with different delivery methods?
Yes. Candidates can work across Agile and Waterfall projects depending on how the client prefers to manage delivery.
Can they manage remote teams?
Yes. They can coordinate cross-functional teams working across different locations and time zones.
Can they report progress to senior stakeholders?
Yes. They can prepare dashboards, status summaries and risk updates that clearly explain what is on track, what has changed and where decisions are needed.
Can they manage scope changes?
Yes. They can document change requests, assess their impact and keep approved changes reflected in the project plan.
What tools can they use?
They can work with Asana, Monday.com, ClickUp, Jira, Microsoft Project, Smartsheet and Trello.
How much does it cost?
Rates start at $9 USD per hour for entry level, $12 USD per hour for intermediate and $15 USD per hour for senior talent. Full-time and part-time options are available.
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