Conveyancing & Family Law Administrator VA
A senior Conveyancing & Family Law Administrator prepares property settlement and family law files under your solicitor's direction, so settlements complete on time and family matters stay organised and compliant.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Description
A Conveyancing & Family Law Administrator VA supports property and family law matters with file management, document preparation, settlement administration and deadline tracking. They can prepare forms and correspondence, coordinate searches and settlement workspaces and keep clients and other parties informed under the solicitor’s direction. Outsource Teams provides top 1% vetted talent with relevant legal administration experience, no lock-in contracts and a replacement guarantee.
Responsibilities
- Open and manage conveyancing and family law files in LEAP, Smokeball, Actionstep or a similar system with complete client identification and instructions.
- Prepare contracts, transfer documents, settlement statements and adjustment figures for the solicitor or licensed conveyancer to review and sign.
- Order and review title searches, certificates and enquiries through InfoTrack or the equivalent search provider.
- Set up and manage electronic settlement workspaces such as PEXA under the solicitor's authority and track each milestone to completion.
- Draft family law correspondence, financial statements and court forms from precedents for the lawyer's review.
- Collate financial disclosure and supporting documents for property and parenting matters.
- Manage critical dates for exchange, finance, settlement and court deadlines with staged reminders.
- Keep clients, agents, lenders and the other side informed on progress with clear and prompt updates.
- Prepare invoices and disbursement records at the close of each matter.
Software & Tools
Requirements
- At least 5 years in conveyancing or family law administration within a law firm or conveyancing practice.
- Experience with LEAP, Smokeball, Actionstep, InfoTrack and an electronic settlement platform such as PEXA, or the aptitude to learn the client's equivalent.
- Understanding of the conveyancing process and family law procedure in the client's jurisdiction, working within the solicitor's sign-off.
- Strong Word and Outlook skills and accurate data entry.
- Sensitive, discreet communication with clients going through property transactions and family separation.
- Clear written and spoken English suitable for clients, agents, lenders and courts.
- Reliable high-speed internet and backup power, with availability during the client's business hours.
Frequently Asked Questions
What types of matters can they support?
They can support conveyancing files and family law matters, including property settlements, financial disclosure, correspondence and court forms.
Can they assist with settlements?
Yes. They can prepare transfer and settlement documents, order searches and manage electronic settlement workspaces such as PEXA under the solicitor’s authority.
What systems can they use?
They can work with LEAP, PEXA, Smokeball, InfoTrack, Microsoft Word and Adobe Acrobat.
How experienced are the candidates?
Candidates are expected to have at least five years in conveyancing or family law administration within a law firm or conveyancing practice.
How much does it cost?
Rates start at $7 USD per hour for entry level, $9 USD per hour for intermediate and $12 USD per hour for senior talent. Full-time and part-time options are available.
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