Payroll Specialist VA
A senior payroll specialist who runs accurate, on-time payroll for salaried, hourly and contract staff, handles withholdings and filing inputs and keeps leave, benefits and deductions current, so your people are paid correctly and you stay compliant.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Description
A Payroll Specialist VA can run weekly, fortnightly or monthly payroll for salaried, hourly and contract employees while maintaining leave, deductions, benefits and payroll records. They can validate timesheets, calculate withholdings, reconcile payroll and prepare filing inputs for the appropriate registered professional. Outsource Teams provides top 1% vetted talent with substantial end-to-end payroll experience, no lock-in contracts and a replacement guarantee.
Responsibilities
- Process weekly, fortnightly or monthly payroll runs, including new hires, terminations, rate changes and bonuses.
- Import and validate timesheets, overtime, leave and shift loadings before each pay run.
- Calculate withholdings, garnishments, benefits deductions and employer contributions in line with local rules.
- Reconcile each payroll run to the general ledger and prepare payroll journals and accrual entries.
- Prepare and reconcile quarterly and annual filings such as 941, W-2 and 1099 for the client's registered agent to submit.
- Administer leave balances, superannuation or retirement contributions and benefits enrolments.
- Respond to employee pay queries and issue corrected payslips or off-cycle payments when needed.
- Maintain payroll records, audit trails and access controls to protect employee data.
- Track changes in minimum wage, tax tables and employment law that affect the client's payroll.
- Support workers' compensation, audit and year-end reporting requests with accurate payroll data.
Software & Tools
Requirements
- At least 5 years of end-to-end payroll experience for organisations with 50 or more employees.
- Proficient in Gusto, ADP, Paychex, Rippling, Xero Payroll or KeyPay, plus Excel for reconciliation.
- Familiar with US federal and state payroll tax rules, or Australian and UK payroll rules, depending on the client.
- Discreet with confidential pay data and able to follow strict approval and segregation controls.
- Clear written and spoken English for employee and manager communication.
- Certified Payroll Professional (CPP) or an equivalent credential is an advantage.
- Dependable high-speed internet with power backup at home, and available on the client's pay-run days without exception.
Frequently Asked Questions
What can they manage?
They can process payroll runs, validate timesheets and leave, calculate deductions, reconcile payroll to the ledger and maintain employee payroll records.
Can they handle employee pay queries?
Yes. They can respond to employee questions, issue corrected payslips and arrange off-cycle payments when required.
What systems can they use?
They can work with Xero Payroll, KeyPay, Employment Hero, MYOB, QuickBooks Payroll, Deputy, ADP, Gusto, BrightPay and Sage Payroll.
How experienced are the candidates?
Candidates are expected to have at least five years of end-to-end payroll experience, including experience with organisations of 50 or more employees.
How much does it cost?
Rates are listed in USD at $7 per hour for entry-level talent, $9 per hour for intermediate and $12 per hour for senior talent. Both full-time and part-time options are available.
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