Engineering Administrator VA
A senior engineering administrator keeps an engineering team's paperwork, systems and schedules in order: drawing registers, timesheets, purchase requests and project files, so engineers spend their time engineering.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Entry Level
$7 / hr
Intermediate ★
$9 / hr
Senior
$12 / hr
Responsibilities
- Maintain drawing and document registers, issuing transmittals and tracking revisions in SharePoint, Aconex or the client's EDMS.
- Process timesheets, expense claims and project time allocations for the engineering team each week.
- Raise purchase requisitions for equipment, software licences and subscriptions and follow them through approval.
- Prepare and format engineering reports, calculation packages and proposals to the company's templates before issue.
- Coordinate meetings, minutes and action lists for design reviews and project meetings.
- Maintain the team's calibration, training and certification records and flag upcoming expiries.
- Support project managers with schedule updates, resource tracking and status reports.
- Manage the engineering library, standards subscriptions and templates so the team uses current versions.
- Onboard new engineers with system access, templates and procedures.
- Handle general correspondence, travel and vendor queries on behalf of the engineering manager.
Software & Tools
Microsoft 365
SharePoint
Aconex
Microsoft Project
Microsoft Excel
Adobe Acrobat
Requirements
- At least 5 years of administrative experience within an engineering, manufacturing or technical consultancy environment.
- Confident with Microsoft 365, SharePoint and an EDMS such as Aconex or ProjectWise, with basic familiarity with CAD file types.
- Comfortable with engineering terminology, drawing numbering and revision control conventions.
- Accurate data entry and document formatting skills, including Word styles, Excel and PDF tools.
- Professional written and spoken English for correspondence with engineers, vendors and clients.
- Organised and proactive, able to anticipate what a busy engineering manager will need next.
- A dependable home office with high-speed internet, backup power and availability during the client's engineering office hours.
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