Proofreader VA
Catches the typos, grammar slips, inconsistencies and formatting errors that damage credibility before your content is published or printed. A senior proofreader gives you a final, reliable line of defence.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Description
A Proofreader VA provides the final quality check before content is published, distributed or printed. They can identify spelling, grammar, punctuation, formatting and consistency errors across web copy, articles, emails, reports, proposals and marketing materials. Outsource Teams provides top 1% vetted talent with professional proofreading experience, no lock-in contracts and a replacement guarantee, giving businesses a reliable final review before important content reaches customers, clients or stakeholders.
Responsibilities
- Proofread web copy, articles, emails, reports, proposals and marketing materials for spelling, grammar and punctuation.
- Check consistency of terminology, capitalisation, numbers, dates and formatting against the style guide.
- Review layouts and print proofs for typographic errors, widows, orphans and alignment issues.
- Verify links, cross-references, captions and page numbers.
- Mark up corrections clearly in Word, Google Docs or PDF using standard proofreading conventions.
- Maintain a style sheet and query list for each client or project.
- Work to tight deadlines while maintaining accuracy across long documents.
- Flag ambiguities and potential factual errors to the editor without rewriting the content.
- Keep a log of recurring errors to help writers improve.
Software & Tools
Requirements
- Five or more years of professional proofreading for publishers, agencies or corporate communications.
- Excellent knowledge of English grammar, punctuation and style conventions in both British and American usage.
- Experience with Microsoft Word track changes, Google Docs suggestions, Adobe Acrobat mark-up and tools such as PerfectIt.
- Familiarity with style guides such as Chicago, AP or the Oxford Style Manual.
- Exceptional attention to detail and sustained concentration on long documents.
- Clear, courteous written English for queries and feedback.
- Stable high-speed internet, backup power and availability during the client's business hours.
Frequently Asked Questions
What types of errors can they check?
They can identify spelling, grammar, punctuation, capitalisation, number, date, terminology and formatting inconsistencies.
What types of documents can they review?
They can proofread website copy, articles, emails, reports, proposals, marketing materials and longer documents before publication or printing.
Can they review designed layouts as well as text?
Yes. They can check print proofs and layouts for issues such as typographic mistakes, alignment problems, widows, orphans, captions and page numbering.
Can they follow a specific style guide?
Yes. They can work to client-specific style requirements and recognised guides such as Chicago, AP or the Oxford Style Manual.
Will they rewrite the content?
The role is primarily focused on proofreading rather than rewriting. They can flag ambiguous wording or possible factual issues for the editor while preserving the original content.
What tools can they use?
They can work with Microsoft Word, Google Docs, Grammarly, PerfectIt and Adobe Acrobat.
How much does it cost?
Rates start at $7 USD per hour for entry level, $9 USD per hour for intermediate and $12 USD per hour for senior talent. Full-time and part-time options are available.
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