Real Estate Listing Coordinator VA
Takes a new listing from signed agreement to live on the market, coordinating photography, copy, MLS entry and marketing so every property launches complete, accurate and on time.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Description
A Real Estate Listing Coordinator VA manages the process of taking a property from signed listing agreement to a complete, accurate launch. They can organise photography and staging, prepare listing information, upload properties to portals, create marketing materials and track status changes. Outsource Teams provides top 1% vetted talent with listing coordination experience, no lock-in contracts and a replacement guarantee, helping agencies launch properties consistently and on time.
Responsibilities
- Prepare listing agreements and disclosures and collect seller signatures.
- Schedule photography, videography, staging, floor plans and sign installation.
- Write and enter listing details, copy and photos into the MLS and syndication portals.
- Check listings for accuracy and compliance before they go live.
- Create listing marketing materials, brochures, social posts and email campaigns.
- Coordinate open houses and showing instructions.
- Track listing status changes, price adjustments and expiry dates.
- Manage listing feedback and communicate updates to sellers.
- Maintain listing files in Dotloop, SkySlope or the brokerage system.
Software & Tools
Requirements
- 5+ years in real estate listing coordination or brokerage administration.
- Proficient with MLS input, Dotloop or SkySlope and Canva.
- Strong copywriting skills for listing descriptions.
- Familiar with fair housing and advertising rules in the client's market.
- Organised and accurate with dates, prices and property data.
- Clear written and spoken English for sellers, photographers and vendors.
- Reliable high-speed internet and backup power, with availability during the client's office hours.
Frequently Asked Questions
What can they manage before a property goes live?
They can prepare listing paperwork, organise photography, videography, staging and signage, write listing copy, upload photos and property details, and check the listing for accuracy before publication.
Can they help with the marketing as well?
Yes. They can create brochures, social posts and email campaigns and also help coordinate open houses and showing instructions.
Which platforms can they work with?
The listed platforms include realestate.com.au Ignite, Domain, Rex, VaultRE, Canva, Zillow, MLS, Rightmove and Zoopla.
How experienced are the candidates?
Candidates are expected to have at least five years in real estate listing coordination or brokerage administration.
What does it cost?
Rates are listed in USD at $5 per hour for entry-level talent, $7 per hour for intermediate and $9 per hour for senior talent. Both full-time and part-time options are available.
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