Construction Project Coordinator VA
A senior construction project coordinator keeps projects moving between the project manager, consultants and trades: tracking the programme, RFIs, submittals and variations so nothing stalls and the client always knows where the job stands.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Entry Level
$7 / hr
Intermediate ★
$9 / hr
Senior
$12 / hr
Responsibilities
- Maintain the project programme in Microsoft Project, Primavera P6 or Procore, updating progress weekly and flagging slippage to the project manager.
- Coordinate RFIs, submittals and shop drawing reviews between subcontractors, architects and engineers, and chase overdue responses.
- Prepare and distribute meeting agendas, minutes and action registers for site, client and design meetings.
- Track variations, extensions of time and claims, keeping the contract register current and supporting the project manager's assessments.
- Manage document control so drawings, specifications and revisions in Aconex or Procore are always the latest issue.
- Monitor subcontractor procurement, ensuring scopes, quotes and contracts are locked in ahead of when each trade is needed on site.
- Compile monthly progress reports covering programme, cost, safety and quality for the client and head office.
- Coordinate handover documentation including operation manuals, warranties, as-built drawings and defect lists.
- Support cost tracking by matching committed costs and forecasts against the budget in the project's cost system.
- Liaise with councils, utilities and certifiers to schedule inspections and approvals on time.
Software & Tools
Procore
Microsoft Project
Aconex
Bluebeam
Smartsheet
Microsoft Excel
Requirements
- At least 5 years coordinating construction projects for a builder, developer or project management consultancy.
- Proficient in Microsoft Project or Primavera P6 for programming, and Procore or Aconex for document and RFI management.
- A relevant qualification in construction management, civil engineering or building, or equivalent site-based experience.
- Understanding of standard construction contracts and how variations, extensions of time and progress claims are administered.
- Confident written and spoken English for running meetings, writing minutes and dealing with architects, engineers and clients.
- Able to manage a large volume of correspondence and keep registers accurate across several concurrent projects.
- A dedicated home office with fast, reliable internet and a backup power source, working the client's local project hours.
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