HR Contracts & Offers Assistant VA
An HR contracts and offers assistant who prepares accurate offer letters, employment contracts, amendments and contractor agreements from approved templates, tracks signatures and files everything correctly. Offers go out the same day and every contract is complete.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Entry Level
$7 / hr
Intermediate ★
$9 / hr
Senior
$12 / hr
Responsibilities
- Prepare offer letters, employment contracts, contract variations and contractor agreements from approved templates with the correct terms, pay, entitlements and start date.
- Check every document against the approved requisition, compensation approval and local requirements before it is sent.
- Send documents for e-signature through DocuSign, PandaDoc or Adobe Sign, track progress and chase unsigned documents.
- Answer candidate and employee questions about the contents of their documents and escalate negotiation or legal questions to HR or the hiring manager.
- Maintain the contract template library with version control and coordinate updates with HR and legal.
- File executed documents in the HRIS and personnel files and update the employee record with the new terms.
- Track probation end dates, fixed-term contract expiries and contractor renewals and prompt managers in good time.
- Support offer approval workflows and keep an accurate log of offers made, accepted, declined and withdrawn.
- Handle salary and personal data with strict confidentiality and in line with privacy law.
Software & Tools
DocuSign
Employment Hero
BambooHR
Microsoft Word
Google Workspace
Requirements
- At least 5 years of HR administration, contracts administration or legal secretary experience with a focus on employment documents.
- Experience with e-signature and document tools such as DocuSign, PandaDoc or Adobe Sign and HRIS platforms such as BambooHR, Rippling, Deel or Workday.
- Familiar with the basic structure of employment contracts and entitlements in at least one of the client's markets, and understands when a question needs HR or legal review.
- Meticulous proofreading, with a track record of error-free documents.
- Clear, courteous written and spoken English for candidate and manager communication.
- Comfortable with spreadsheets and offer tracking logs.
- Reliable high-speed internet and backup power, working the client's business hours so offers can be issued the same day.
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