Clinical Project Manager VA
A clinical project manager who runs your clinical studies or healthcare implementation projects end to end: timelines, budgets, vendor management, risk tracking and stakeholder reporting. Milestones are hit, issues surface early and sponsors and executives get clear status.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Description
A Clinical Project Manager VA oversees clinical studies or healthcare implementation projects across timelines, budgets, vendors, risks and stakeholder reporting. They can coordinate sites and suppliers, track milestones and maintain inspection-ready documentation. Outsource Teams provides top 1% vetted talent with clinical project management experience, no lock-in contracts and a replacement guarantee, helping sponsors and healthcare teams keep complex projects on track.
Responsibilities
- Build and maintain the project plan, milestones and critical path for clinical studies or healthcare programmes, from start-up through close-out.
- Manage budgets, forecasts and vendor invoices, and flag variances with options before they become overruns.
- Coordinate CROs, central labs, sites, vendors and internal teams, running regular status meetings with clear actions and owners.
- Track enrolment, site activation, data cleaning and database lock timelines against plan and drive corrective actions.
- Maintain the risk and issue register, escalate promptly and document decisions.
- Ensure study conduct follows ICH-GCP, the protocol and applicable regulations, and that essential documents are inspection-ready.
- Prepare status reports and dashboards for sponsors, steering committees and executives.
- Lead protocol amendment, vendor change and scope change processes with proper impact assessment.
- Support audits and inspections with organised documentation and clear responses.
- Handle participant and patient data in line with HIPAA and applicable privacy laws.
Software & Tools
Requirements
- At least 5 years of clinical project or study management experience at a sponsor, CRO or health system, including full ownership of at least two studies or programmes.
- Life sciences, nursing, pharmacy or healthcare degree; PMP, ACRP or SOCRA certification is preferred.
- Current ICH-GCP training and practical knowledge of FDA, EMA or TGA requirements as relevant to the client.
- Proficient with CTMS, eTMF and project tools such as Veeva Vault, Medidata, Smartsheet, MS Project or Jira.
- Strong budget and vendor management skills with examples of delivering within budget.
- Confident, concise English for sponsor and executive communication, both written and on calls.
- Reliable high-speed internet and backup power, with core hours aligned to the client's business day for meetings across time zones.
Frequently Asked Questions
What can they manage across a project?
They can manage project plans, budgets, vendors, milestones, risks, study timelines and stakeholder reporting from start-up through close-out.
Can they support audits and inspections?
Yes. They can maintain documentation, support inspection readiness and organise responses for audits and reviews.
What systems can they use?
They can work with Veeva Vault, Medidata Rave, Microsoft Project, Smartsheet and Microsoft Excel.
How experienced are the candidates?
Candidates are expected to have at least five years of clinical project or study management experience, including full ownership of studies or programmes. Healthcare VA Listings
How much does it cost?
Rates are listed in USD at $9 per hour for entry-level talent, $12 per hour for intermediate and $15 per hour for senior talent. Both full-time and part-time options are available.
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