Sales Proposal Coordinator VA
Produces accurate, on-brand proposals, quotes and RFP responses for the sales team on tight timelines, so deals move forward with professional documents instead of waiting on paperwork.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Description
A Sales Proposal Coordinator VA prepares proposals, quotes and RFP responses using approved content, pricing and brand standards. They can coordinate input from sales, product, legal and finance, manage deadlines, track versions and approvals and organise e-signatures. Outsource Teams provides top 1% vetted talent with proposal coordination or bid-writing experience, no lock-in contracts and a replacement guarantee, helping sales teams turn opportunities into professional documents without slowing down the deal.
Responsibilities
- Draft proposals, quotes and RFP responses using approved templates and pricing.
- Gather inputs from sales, product, legal and finance and manage deadlines.
- Maintain a content library of approved proposal sections, case studies and pricing tables.
- Format and proofread documents to brand and client specifications.
- Manage proposal workflows in PandaDoc, Proposify, Qwilr or Loopio.
- Track proposal status, versions and approvals.
- Coordinate e-signatures and follow up on outstanding documents.
- Report on proposal volume, turnaround time and win rates.
- Improve templates based on feedback and results.
Software & Tools
Requirements
- 5+ years in proposal coordination, sales support or bid writing.
- Proficient in PandaDoc, Proposify, Qwilr or Loopio and Microsoft Office or Google Workspace.
- Strong document design and formatting skills.
- Excellent written English with careful proofreading.
- Organised with multiple deadlines and stakeholders.
- Understanding of B2B sales processes and pricing structures.
- Reliable high-speed internet and backup power, with availability across the client's business hours.
Frequently Asked Questions
What documents can they prepare?
They can prepare proposals, quotes and RFP responses using approved templates, pricing and supporting content.
Can they coordinate input from different teams?
Yes. They can gather content and approvals from sales, product, legal and finance while managing deadlines and versions.
What systems can they work with?
They can use PandaDoc, Proposify, Microsoft Word, Canva, Salesforce and DocuSign, as well as platforms such as Qwilr and Loopio.
How experienced are the candidates?
Candidates are expected to have at least five years in proposal coordination, sales support or bid writing.
How much does it cost?
Rates are listed in USD at $7 per hour for entry-level talent, $9 per hour for intermediate and $12 per hour for senior talent. Both full-time and part-time options are available.
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