Legal Scheduling Coordinator VA
A senior Legal Scheduling Coordinator runs the firm's calendars: court dates, hearings, depositions, client meetings and deadlines, so nothing is double-booked or missed and lawyers arrive prepared.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Entry Level
$5 / hr
Intermediate ★
$7 / hr
Senior
$9 / hr
Responsibilities
- Maintain the firm's master calendar in Outlook, Google Calendar or the practice management system with every court date, hearing, mediation and client meeting.
- Calculate and enter procedural deadlines from court rules and orders, and set staged reminders for each.
- Schedule depositions, mediations and expert conferences with all parties, court reporters and interpreters.
- Coordinate with court clerks and opposing counsel on listing, adjournments and rescheduling.
- Prepare daily and weekly schedule briefings for each lawyer with locations, links and required documents.
- Arrange video conference links, travel and room bookings for hearings and meetings.
- Reconcile the calendar against the docket or matter list weekly and chase any missing dates.
- Send confirmations and reminders to clients and witnesses ahead of appearances.
- Maintain an audit trail of every scheduling change and who approved it.
Software & Tools
Clio
LEAP
Calendly
Microsoft Outlook
Microsoft 365
MyCase
Requirements
- 5+ years in scheduling, docketing or legal administration, ideally in a litigation practice.
- Experience with docketing or calendaring tools such as CompuLaw, Clio Calendar, LawToolBox or Actionstep.
- Advanced calendar management in Microsoft Outlook or Google Workspace, including shared calendars and time zones.
- Working knowledge of court rules and how deadlines are calculated in the client's jurisdiction, or the aptitude to learn them quickly.
- Precise written and spoken English for correspondence with courts, counsel and clients.
- Rigorous attention to detail and a habit of double-checking dates against source documents.
- Reliable internet and backup power at home, with availability that overlaps the client's court hours.
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