Clinical Administrator VA
A clinical administrator who keeps your clinical operations organised: provider rostering, credentialing paperwork, compliance logs, policy documents, meeting coordination and supplies ordering. Your clinical leads get administrative load off their desks and your audit files stay current.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Description
A Clinical Administrator VA supports the operational administration behind a healthcare team, including provider rostering, credentialing paperwork, compliance logs, meeting coordination and document control. They can also assist with onboarding, supply ordering and audit preparation. Outsource Teams provides top 1% vetted talent with healthcare administration experience, no lock-in contracts and a replacement guarantee, helping clinical leaders keep operational requirements organised.
Responsibilities
- Maintain provider rosters, rotas and on-call schedules and coordinate cover for leave and absences.
- Manage credentialing and re-credentialing paperwork, licence renewals, CAQH profiles and payer enrolment applications, tracking every expiry date.
- Keep compliance registers current, including training completions, immunisation records, incident logs and equipment checks.
- Organise clinical governance and team meetings, prepare agendas and minutes, and track actions to completion.
- Maintain the clinical policy and procedure library with version control and review dates.
- Coordinate onboarding for new clinical staff, including system access, orientation schedules and mandatory training.
- Order and track clinical supplies and equipment servicing with vendors within budget.
- Prepare reports and data extracts for clinical leads, accreditation surveys and payer audits.
- Handle patient and staff information in line with HIPAA and the organisation's privacy policies.
- Act as the first point of contact for clinical staff administrative queries and escalate issues promptly.
Software & Tools
Requirements
- At least 5 years of administrative experience in a hospital, clinic, home health agency or similar clinical environment.
- Experience with provider credentialing, CAQH, licence tracking and payer enrolment is strongly preferred.
- Skilled in Microsoft 365 or Google Workspace, scheduling tools and document management, and comfortable learning EHR administrative modules.
- Understands healthcare compliance basics, including HIPAA, accreditation standards and mandatory training requirements.
- Highly organised, with a record of running multiple trackers and deadlines without misses.
- Professional written and spoken English for correspondence with clinicians, payers and licensing bodies.
- Reliable high-speed internet and backup power, working the client's business hours.
Frequently Asked Questions
What administrative work can they manage?
They can maintain provider schedules, credentialing records, compliance registers, meeting actions, policy documents and staff onboarding tasks.
Can they help with credentialing?
Yes. They can manage credentialing and re-credentialing paperwork, licence renewals, CAQH profiles and payer enrolment applications.
What systems can they use?
They can work with Epic, Cliniko, Best Practice, Microsoft 365 and SharePoint.
How experienced are the candidates?
Candidates are expected to have at least five years of healthcare administration experience in a hospital, clinic, home health agency or similar environment. Healthcare VA Listings
How much does it cost?
Rates are listed in USD at $7 per hour for entry-level talent, $9 per hour for intermediate and $12 per hour for senior talent. Both full-time and part-time options are available.
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