Regulatory Compliance Assistant VA
A senior regulatory compliance assistant tracks the regulations, standards and certifications that apply to a manufacturer's products, keeping registrations, technical files and declarations current so products can be sold legally in each market.
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- No lock-in contracts
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Hourly rates · No lock-in contracts
Entry Level
$7 / hr
Intermediate ★
$9 / hr
Senior
$12 / hr
Responsibilities
- Maintain the register of applicable regulations, standards and certifications for each product and market.
- Prepare and update technical files, declarations of conformity and test reports for CE, UKCA, FCC, UL or similar marks.
- Track certification and registration expiry dates and coordinate renewals with test laboratories and certification bodies.
- Monitor regulatory changes in target markets and summarise their impact for engineering and management.
- Coordinate product testing with accredited laboratories and file the results against the compliance register.
- Support safety data sheets, RoHS, REACH and material declarations with suppliers.
- Prepare responses to customer compliance questionnaires and regulator requests.
- Maintain labelling, marking and user documentation compliance across product lines.
- Assist with environmental, health and safety compliance reporting such as ISO 14001 and ISO 45001 records.
- Keep compliance records audit-ready and support internal and external audits.
Software & Tools
SharePoint
Microsoft Excel
Mango QMS
Adobe Acrobat
Microsoft Word
Requirements
- At least 5 years in regulatory compliance, product certification or quality within a manufacturing or engineering business.
- Working knowledge of product compliance frameworks such as CE marking, UKCA, FCC, UL, RoHS and REACH.
- Familiar with ISO 9001, ISO 14001 and ISO 45001 management systems and their record-keeping requirements.
- Strong document management skills using SharePoint, a QMS or a compliance tracking platform.
- Precise written English for technical files, declarations and regulator correspondence.
- Methodical and thorough, comfortable reading standards and translating them into checklists.
- Reliable high-speed internet and backup power at home, available across the client's business hours.
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