Engineering Project Administrator VA
A senior engineering project administrator supports project managers on engineering deliveries: schedules, budgets, procurement tracking, reporting and client correspondence, so projects stay on time and within their approved cost.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Entry Level
$7 / hr
Intermediate ★
$9 / hr
Senior
$12 / hr
Responsibilities
- Maintain project schedules in Microsoft Project or Primavera P6, updating progress and flagging slippage to the project manager.
- Track project budgets, commitments and invoices against the approved cost breakdown and produce weekly variance reports.
- Coordinate procurement of engineered equipment and services, tracking purchase orders, vendor documents and delivery dates.
- Prepare monthly progress reports, dashboards and client updates from engineering, procurement and construction data.
- Manage the project document register, transmittals and vendor data review cycles in Aconex, ProjectWise or SharePoint.
- Organise design reviews, kick-off meetings and stage gate reviews, preparing packs and recording actions.
- Maintain the risk, issue and change registers and chase owners for updates.
- Process contract variations and claims paperwork for the project manager's approval.
- Track deliverables against the master document list and alert leads to overdue items.
- Support project close-out with lessons learned, final documentation and handover packs.
Software & Tools
Microsoft Project
Aconex
SharePoint
Smartsheet
Microsoft Excel
Procore
Requirements
- Five or more years administering engineering or capital projects in consulting, manufacturing, energy or infrastructure.
- Working knowledge of Microsoft Project or Primavera P6, and Aconex, ProjectWise or a similar document control platform.
- Solid Excel and Power BI skills for cost tracking and reporting.
- Familiar with project controls concepts such as earned value, change control and stage gates, with a PMP or CAPM an advantage.
- Clear, concise English for reports, minutes and client-facing updates.
- Able to manage many moving parts across several projects and keep project managers informed without being asked.
- A reliable home office with fast internet, a backup power source and hours aligned to the client's project team.
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