Engineering Contracts Administrator VA
A senior engineering contracts administrator manages contracts for engineering and construction projects: drafting, variations, claims, notices and payment cycles, so the client's commercial position is protected and disputes are avoided.
- Top 1% vetted talent
- No lock-in contracts
- Replacement guarantee
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Hourly rates · No lock-in contracts
Entry Level
$7 / hr
Intermediate ★
$9 / hr
Senior
$12 / hr
Responsibilities
- Prepare contract documents, purchase orders and subcontracts from approved templates and negotiated terms.
- Administer variations, extensions of time and claims, maintaining registers with full supporting evidence.
- Issue and track contractual notices within the time bars set out in the contract.
- Assess progress claims and prepare payment certificates for the project manager's approval.
- Monitor contractor and vendor compliance with insurance, security, warranty and reporting obligations.
- Maintain the contracts register, expiry dates and renewal calendar across all active projects.
- Support tender evaluations with commercial comparisons and departure schedules.
- Prepare monthly commercial reports covering committed costs, claims exposure and forecast final cost.
- Coordinate with legal advisers on disputes, indemnities and non-standard terms.
- Close out contracts with final accounts, release of security and lessons learned.
Software & Tools
Aconex
Procore
SharePoint
Microsoft Excel
Adobe Acrobat
DocuSign
Requirements
- Five or more years administering contracts on engineering, infrastructure or industrial projects.
- A degree in engineering, quantity surveying, law or commerce, or equivalent contracts experience.
- Familiar with standard forms such as FIDIC, NEC, AS 4000 or AIA contracts and how they treat variations, time and payment.
- Skilled in Excel and a contract management or ERP platform such as SAP, Aconex or Procore.
- Precise written English for notices, letters and reports that may be relied on in a dispute.
- Commercially astute, organised and comfortable holding contractors to their obligations.
- A private home workspace with reliable high-speed internet, backup power and availability during the client's business day.
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